Job Summary:
The successful candidate will provide high-level administrative support to the CEO ensuring smooth day-to-day operations and enabling the efficient use of their time. This role requires excellent organizational skills, discretion, and the ability to handle a variety of tasks with minimal supervision. The Personal Assistant will act as a primary point of contact, manage schedules, coordinate meetings, and handle various administrative duties to enhance the overall productivity and effectiveness of the executive.
Key Responsibilities:
Schedule and coordinate appointments, meetings, and events.
Prioritize and manage the executive’s calendar to optimize their time.
Communication:
Act as a liaison between the executive and internal/external contacts.
Manage emails, phone calls, and other correspondence with professionalism and confidentiality.
Arrange and coordinate domestic and international travel, including flights, accommodations, and transportation.
Prepare travel itineraries and ensure all necessary arrangements are in place.
Organize and prepare materials for meetings, conferences, and presentations.
Attend meetings, take minutes, and follow up on action items.
Handle administrative tasks such as filing, expense tracking, and document preparation.
Maintain organized and efficient filing systems both physically and digitally.
Anticipate the needs of the executive and proactively address them.
Prioritize tasks and manage multiple responsibilities efficiently.
Handle sensitive information with discretion and maintain a high level of confidentiality.
Required skills
Proven experience as a Personal Assistant or similar role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficient in MS Office and other relevant software.
Discretion and confidentiality in handling sensitive information.
Ability to work independently and take initiative.
Attention to detail and accuracy.
Education and Experience:
Bachelor’s degree preferred.
Previous experience in a similar role is an advantage.